Personal Assistant (Finance)

Administration

Job Number: 17358

Location: Acton Support Centre (123)

Contract: Full Time / Permanent

Description

DESCRIPTION

xxWest Londonxx

The Personal Assistant is a business support role, providing support to 3-4 Finance Directors.

The PA will support the department’s effectiveness by ensuring there is a high level of administrative support to the team and its clients. It will be accountable for a broad range of activities from basic administrative tasks, problem solving and query handling, to actively contributing to projects within the team.

The role provides comprehensive administrative support including team diary support, travel booking, processing expenses, purchase orders, general operational support and effective co-ordination of activities.

 

You will:

  • Effectively provide professional administration support to the Directors/Department as necessary.
  • Establish, maintain and develop as appropriate efficient office and administration systems and processes, to ensure the smooth and effective running of the office at all times.
  • Responsible for diary support, organising internal/external meetings and events, booking travel, hotels and couriers.
  • Booking meeting rooms/venues, organising catering and AV support.
  • Inform reception of external visitors, arrange parking, and greet upon arrival to offices.
  • Assist with the production and co-ordination of reports and presentations.
  • Maintain and upload content to the department’s intranet and Workplace.
  • Manage JML processes; new starter inductions and onboarding/offboarding.
  • Ensure myHub records are up to date and track team absences and annual leave requests. 
  • Report IT/facilities issues in a timely manner, follow through to resolution.
  • Responsible for purchasing office supplies and sundry items required by the team and processing any invoices/expenses using the relevant systems e.g. Ariba, Concur.
  • Create and maintain any filing and database systems, carrying out regular reviews to ensure the accuracy and efficiency of these.
  • Proactively identify where additional support can be given to the directors in the team.
  • Provide cover and ad-hoc support to department Executive Assistant/ other department PAs as required.

 

You will need:

  • Excellent organisational skills with attention to detail and a high degree of accuracy
  • Administrative experience, ability to multi-task, working without supervision, ability to prioritise and balance conflicting demands, using own initiative to resolve problems and managing own workload within agreed deadlines.
  • Excellent customer service and interpersonal skills for effective communication.
  • Reliable and enthusiastic with proven ability to work in a team environment
  • Understands and demonstrates behaviour in line with corporate values.
  • Highly competent in use of MS Office skills, particularly PowerPoint, Word and Excel.

 

Dixons Carphone is Europe’s number one electrical and telecommunications retailer and services company, with more than 40,000 colleagues across nine countries, including the UK and Ireland. Every day, we use our people’s expertise to reach out and help new customers. What’s more - we’re exploring extraordinary new markets, from wellness to security, so that in an ever more connected and constantly changing world, we can offer our customers the most comprehensive service.

 

It’s an exciting time to join us and find yourself a place in our growing success story, apply now.