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Personal Assistant

Administration

Job Number: 25407

Location: Acton Support Centre (123)

Contract: Full Time / Permanent

Description

Personal Assistant- Finance

Personal Assistant (Finance Directors) 
North Acton 

 

There’s no feeling quite like uniting tech lovers everywhere and we get to do it every single day. Connecting our people, our customers and our partners. We’re a team of 41,000 colleagues working across nine countries to deliver excellence. Be part of framing the future with us.  You’ll certainly feel proud when you see what you can achieve here. 

 

A Personal Assistant is required to provide support to 3-4 Finance Directors. This role will support the department’s effectiveness by ensuring there is a high level of administrative support to the team and its clients. It will be accountable for a broad range of activities from basic administrative tasks, problem solving and query handling, to actively contributing to projects within the team.


The jobholder will provide comprehensive administrative support including team diary support, travel booking, processing expenses, purchase orders, general operational support and effective co-ordination of activities.

 

As part of this role, you’ll be responsible for:  

  • Effectively providing professional administration support to the Directors/Department as necessary
  • Establishing, maintaining and developing as appropriate efficient office and administration systems and processes, to ensure the smooth and effective running of the office at all times
  • Diary support, organising internal/external meetings and events, booking travel, hotels and couriers
  • Booking meeting rooms/venues, organising catering and AV support
  • Informing reception of external visitors, arrange parking, and greet upon arrival to offices
  • Assisting with the production and co-ordination of reports and presentations
  • Maintaining and uploading content to the department’s intranet and Workplace
  • Managing JML processes; new starter inductions and onboarding/offboarding
  • Ensuring MyHub records are up to date and track team absences and annual leave requests
  • Reporting IT/facilities issues in a timely manner
  • Purchasing office supplies and sundry items required by the team and processing any invoices/expenses using the relevant systems e.g. Ariba, Concur
  • Creating and maintaining any filing and database systems, carrying out regular reviews to ensure the accuracy and efficiency of these. 
  • Proactively identifying where additional support can be given to the directors in the team
  • Providing cover and ad-hoc support to department Executive Assistant/ other department PAs as required

 

You will need:

  • Excellent organisational skills with attention to detail and a high degree of accuracy
  • Administrative experience, ability to multi-task, working without supervision, ability to prioritise and balance conflicting demands, using own initiative to resolve problems and managing own workload within agreed deadlines.
  • Excellent customer service and interpersonal skills for effective communication.
  • Reliable and enthusiastic with proven ability to work in a team environment
  • Understands and demonstrates behaviour in line with corporate values.
  • Highly competent in use of MS Office skills, particularly PowerPoint, Word and Excel

 

We’re one team and we celebrate all of the great things you do. One way we show our gratitude is by giving you access to a range of lifestyle benefits, including: 

  • Company Pension Scheme 
  • Free on-site Gym
  • Discretionary/Performance based bonus
  • Colleague Discounts (shopping, cinema, food discounts etc)